Clan In A Box — Discord That Doesn’t Melt
Clan In A Box

Discord That Doesn’t Melt

Design your clan once, scale calmly, and keep drama on mute.

Why servers melt (and how to dodge it)

  • Everything channel syndrome: 40 channels on day one; nobody knows where to talk; mods can’t find problems.
  • Permission spaghetti: ad-hoc roles that contradict each other.
  • Onboarding void: new folks say “hi,” get ignored, leave.
  • No event loop: activity depends on leader being online.

Good servers are boring in the best way: they’re predictable. People know where to go, what to click, and when play happens.

Blueprint (channels that do work)

Stage 1 — Launch (≤ 12 channels)

#welcome — start here; rules + quick role buttons
#announcements — events & releases
#general — the main hangout
#lfg — “looking for group” with simple form
#clips-screens — media dump (ratelimited)
#help-desk — tech + game Qs, marked solved
Voice: 2 rooms — “Squad A”, “Squad B”
Mods: #mod-log (locked), #reports (locked)

Stage 2 — Grow (≤ 18 channels)

  • Split lfg by region/time if it’s scrolling too fast.
  • Add builds-lab (PC help), looking-to-trade (if the game allows).
  • Open a creator-corner for guides and UGC (not live stream links).

Roles & permissions (predictable beats fancy)

Minimum viable roles

  • @everyone: read-only in welcome, post in general after onboarding.
  • Member: standard posting rights; attach media in media channels only.
  • Trusted: can create threads and stage community nights.
  • Mod: manage messages, mute/kick; no admin unless lead.
  • Admin: server config; 2FA required.

Permission rules

  • Grant on roles, not channels, then override only where needed.
  • Log every escalate/de-escalate in #mod-log.
  • Use role colors sparingly—rank ≠ rainbow.

Onboarding (fast & friendly)

One-screen join

  • Welcome message → rules summary → “Accept & Continue” button.
  • Reaction roles: region, platform, skill level.
  • Auto-DM: “Reply with your favorite mode to unlock lfg.”

LFG form (copyable)

IGN:
Region/Time:
Platform:
Mic? (Y/N)
Tonight’s plan (mode/level):
Slots open:
Notes:

Safety & moderation tools

  • Enable server verification (email/phone) and media-scan in image channels.
  • Rate-limit: 10 sec slowmode on media channels; captcha on join if raided.
  • Auto-mod for slurs/spam domains; quarantine channel for appeals.
  • Have a 3-step ladder: warn → temp mute → kick/ban (logged).
  • Minors policy: no voice DMs with adults; public channels only.
Incident flow:
1) Acknowledge reporter in-thread (thank + log ID)
2) Preserve evidence (message links / screenshots)
3) Apply ladder (warn/mute/kick/ban)
4) Note resolution in #mod-log (who/what/when/why)
5) If unclear: escalate to admin for final call

Events loop (so the server lives when you’re AFK)

Weekly skeleton

  • Mon: help-desk hour (tech/builds).
  • Wed: training lobby (beginners welcome).
  • Fri: casual tournament (prizes = roles/badges, not money).
  • Sun: screenshot showcase + voting.

Runbook

  • Announce 48 h prior; pin rules; lock check-in 5 min before start.
  • Use threads per team; archive 24 h after.
  • Publish recap in announcements with 3 screenshots.

Culture & rules (short, enforceable)

Server rules (v1.0)
1) Don’t be a jerk. Attack ideas, not people.
2) Keep content PG-13 in public. 18+ channels are opt-in and mod-visible.
3) No slurs, harassment, or dogpiles. Zero tolerance on doxxing.
4) No spam links or crypto/promo DMs. Report within server, don’t “name and shame.”
5) Respect platform TOS and local laws.
6) Mods apply the ladder (warn → mute → kick/ban). Appeal in #appeals.

Metrics that matter (ignore vanity)

  • 7-day retention of new members (goal ≥ 35%).
  • Active posters per day (not total members).
  • Join → first LFG post conversion.
  • Reports resolved within 24 h.

Growth without spam

  • Create a simple how to join page on your site; link in social bios.
  • Invite via events and guides, not mass DMs. Quality beats blast.
  • Cross-post screenshots and build sheets; keep replies in server.

Pocket checklist

[ ] Stage-1 channels created (≤ 12)
[ ] Roles: Member/Trusted/Mod/Admin (2FA on admin)
[ ] Onboarding buttons + LFG form
[ ] Auto-mod: filters, slowmode, media scan
[ ] #mod-log + incident flow pinned
[ ] Weekly events scheduled 30 days out
[ ] Metrics dashboard: retention, LFG conversion
[ ] Appeal path exists and is staffed

Your notes

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